Accounts Payable Clerk

Position Overview

We are looking for a meticulous and dependable Accounts Payable Clerk to manage daily accounts payable operations and uphold precise financial records. This role involves handling invoice processing, payment preparation, vendor account upkeep, and reconciliations, ensuring prompt and accurate transaction processing.

Core Duties

• Receive, examine, and process vendor invoices with accuracy and efficiency.
• Validate invoices by comparing them with purchase orders, receipts, and other supporting documents.
• Input invoices, expenses, and payment details into accounting or ERP systems.
• Schedule and execute vendor payments according to payment timelines.
• Track invoice due dates to guarantee timely payments.
• Keep vendor records current and precise.
• Perform vendor statement reconciliations and resolve discrepancies.
• Audit accounts payable entries for completeness and correctness.
• Address vendor queries related to payments, invoices, and balances.
• Collaborate with internal departments to solve invoice or payment-related issues.
• Organize accounts payable documentation and maintain orderly files.
• Generate reports including accounts payable summaries, payment schedules, and aging reports.
• Aid in month-end and year-end financial closing tasks.
• Assist auditors by providing and organizing accounts payable records.
• Ensure all financial transactions comply with company policies and procedures.
• Maintain confidentiality of financial and vendor-related data.
• Identify and report any recurring problems impacting accounts payable processes.

Required Competencies

• Fundamental understanding of accounts payable, invoice processing, and payment workflows.
• Exceptional attention to detail and precision.
• Strong organizational and time management capabilities.
• Proficiency in Microsoft Excel or Google Sheets spreadsheets.
• Familiarity with accounting software, ERP platforms, or financial management systems.
• Solid numerical aptitude and data entry accuracy.
• Competence in reviewing and verifying financial documentation.
• Basic skills in reconciling accounts and resolving discrepancies.
• Effective verbal and written communication abilities.
• Excellent vendor service orientation and follow-up skills.
• Capability to manage multiple vendors, invoices, and payment deadlines simultaneously.
• Trustworthy in handling confidential financial information.
• Ability to work autonomously as well as collaboratively within internal teams.
• Dependable and well-organized work approach.

Experience and Requirements

• Previous background in accounts payable, finance, accounting, bookkeeping, billing, or related roles.
• Proven record of managing vendor invoices, payment processing, expense tracking, and account adjustments.
• Experience maintaining vendor financial records and documentation.
• Proficient use of accounting software, ERP systems, or spreadsheet tools.
• Basic comprehension of invoice matching and financial reconciliation techniques.
• Strong computer literacy and digital proficiency.
• Ability to handle large transaction volumes without compromising accuracy.
• Meet deadlines consistently and comply with established financial protocols.
• Professional communication skills with vendors and internal colleagues.
• Capability to work effectively in a remote work setting independently.
• Reliable internet connectivity and appropriate workspace for remote work.
• Professionalism, strong organization, reliability, and attention to detail.
• English language skills required if duties involve English-speaking vendors or teams.

Additional Information

When applying, candidates will receive a Simera Professional Key (SPK), a unique identifier facilitating connections with potential employers and enhancing job matching opportunities.