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Job description
About ActAI
ActAI is dedicated to creating proactive AI-powered applications that simplify daily tasks like email, notes, and calendar management for over 5 billion users worldwide who are not accustomed to AI technologies. Our focus is on developing reliable, long-running workflows and reducing errors to help users organize their lives more effectively, allowing them to focus on meaningful activities.
Role Overview
The company seeks a Recruiting Operations Coordinator to enhance and manage the hiring process across multiple departments and regions. This role involves interview scheduling, maintaining applicant tracking systems (ATS), communicating with candidates, reporting recruitment metrics, supporting recruiters, and ensuring smooth hiring operations.
Key Responsibilities
- Schedule and coordinate interviews involving candidates, interviewers, and hiring teams.
- Responsible for clear and timely communication with candidates throughout recruitment stages.
- Maintain the accuracy of ATS data, workflows, and hiring records.
- Monitor hiring pipelines and ensure prompt follow-ups.
- Provide operational support to recruiters and hiring managers.
- Compile and prepare hiring reports and recruiting metrics summaries.
- Identify and suggest solutions for bottlenecks in recruitment processes.
- Ensure a positive and high-quality experience for candidates.
Qualifications and Skills
- Prior experience in recruiting coordination, talent acquisition, operations, or administrative support roles.
- Excellent organizational abilities and project management skills.
- Strong attention to detail and ability to follow through on tasks.
- Capability to handle multiple priorities effectively.
- Proficient verbal and written communication skills.
- Familiarity with ATS platforms and spreadsheet tools.
- High accountability, initiative, and ownership in work.
Work Culture
ActAI operates in a dynamic environment that values small, highly skilled teams with strong ownership and high standards. Employees are expected to be proactive, work independently, and contribute significantly to the company's goals without requiring close supervision.
Interview Process
If shortlisted, candidates will undergo up to three rounds of interviews conducted virtually or onsite. The company prioritizes a recruitment process that is swift, transparent, and decisive.