Receptionist

About Mercury

Mercury is Europe's leading provider of construction solutions, delivering complex engineering and construction projects worldwide. We specialize in sectors like Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, and Fire Protection. Our innovative and determined teams consistently achieve client goals by combining advanced technologies with expert project management. At Mercury, we prioritize employee development by fostering a supportive team environment that enables everyone to reach their full potential.

Role Overview

As a Corporate Receptionist at our Ballycoolin HQ in Dublin, you will serve as the welcoming face of the company, ensuring visitors, clients, and staff experience a warm and efficient front office. This position also provides vital operational assistance to our Facilities team and wider business. We are hiring two receptionists to guarantee smooth coverage across two shifts: Receptionist A from 7:00 AM to 4:00 PM, and Receptionist B from 9:00 AM to 6:00 PM.

Key Responsibilities

• Welcome and receive all visitors, clients, and employees with professionalism and friendliness.
• Administer visitor sign-in procedures including badge issuance, maintaining security compliance.
• Keep the reception area immaculate and aligned with Mercury’s corporate standards.
• Organize hospitality services such as refreshments and meeting room arrangements, particularly for VIPs and clients.
• Coordinate and support bookings for meeting rooms and shared spaces using scheduling tools.
• Prepare meeting rooms with required equipment, materials, and refreshments as needed.
• Assist with logistics for internal events like town halls and leadership visits.
• Collaborate with Facilities team by raising purchase orders, handling invoices, and tracking vendor orders.
• Communicate with suppliers and vendors for office supplies, catering, and facility maintenance.
• Monitor and replenish office consumables proactively.
• Report minor facility issues and help coordinate necessary repairs.
• Serve as a point of contact for employee inquiries about office logistics, deliveries, or workspace usage.
• Support HR onboarding by coordinating welcome packs, desk setups, and orientation activities along with Facilities.
• Maintain internal communications displays such as notice boards or digital signage located in reception areas.
• Oversee access control systems and coordinate with facilities on security matters.
• Remain informed of emergency protocols and support during drills or actual incidents.
• Guarantee health and safety compliance within reception and adjacent spaces.

Candidate Requirements

• At least five years of experience in a corporate reception or front-of-house role within large organizations (300+ employees).
• Strong professionalism and interpersonal skills demonstrating confidence, warmth, and poise.
• Skilled in Microsoft Office applications including Outlook, Word, Excel, and Teams.
• Experience operating meeting room booking systems and scheduling software.
• Highly organized with the ability to manage multiple urgent tasks calmly and effectively.
• Operational experience supporting facilities or operations, including raising purchase orders, processing invoices, and managing orders.
• Excellent written and verbal communication skills, able to convey information clearly and courteously.
• Discretion and confidentiality handling sensitive data and high-profile visitors.
• Fluent in English, both spoken and written.
• Committed to maintaining a business-professional dress code to represent the company brand visually.

Equal Opportunity Employer

Mercury fosters an inclusive work environment and welcomes applications from all qualified individuals.