Document Controller

About CSI Global

CSI Global is a prominent engineering and technical services company specializing in Testing, Adjusting & Balancing (TAB), Testing & Commissioning (Cx), Independent Commissioning Authority (ICA), MEP diagnostics, and engineering services across the GCC and international markets.

Position Overview

We are seeking a meticulous and well-organized Document Controller to assist our project and engineering teams. This role entails maintaining accurate control, tracking, filing, distribution, and retrieval of all project-related documentation.

Key Responsibilities

• Oversee project documentation management including technical, engineering, commercial, and administrative files.
• Log, classify, distribute, and monitor incoming and outgoing documents.
• Maintain precise records such as document registers, logs, transmittals, and revision histories.
• Ensure documents are correctly numbered, labeled, formatted, and filed in compliance with company and project protocols.
• Manage document revisions, guaranteeing availability of the latest approved versions to project personnel.
• Coordinate document exchange among CSI, clients, consultants, contractors, and other stakeholders.
• Prepare and distribute document transmittals for project deliverables like drawings, reports, technical submissions, and inspection documents.
• Monitor document review and approval stages, following up on pending submissions.
• Maintain both electronic and physical filing systems for quick accessibility.
• Assist project teams with documentation for inspections, testing, commissioning, and project closure.
• Keep records of RFIs, submittals, technical reports, drawings, approvals, correspondence, and meeting minutes.
• Identify and archive outdated or superseded documents appropriately.
• Help prepare final project documentation for handover and closeout.
• Ensure compliance with CSI procedures, client requirements, and project-specific document control standards.
• Collaborate with project teams to spot missing, incomplete, or overdue documents.
• Generate routine document control reports and update project management.
• Maintain confidentiality and integrity of sensitive project information.
• Perform additional document control and administrative tasks as assigned by management.

Qualifications and Experience

• Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or related disciplines.
• Minimum of three years’ experience in document control, preferably in MEP, construction, engineering, testing & commissioning, or infrastructure sectors.
• Solid knowledge of document control workflows and managing project documentation.
• Experience handling document registers, transmittal processes, revision control, and document tracking tools.
• Proficient in Microsoft Excel and Word.
• Familiarity with document management platforms such as SharePoint, Aconex, Autodesk Construction Cloud, Procore, or equivalents is advantageous.
• Strong English communication skills, both written and spoken.
• Exceptional attention to detail alongside excellent organizational capabilities.
• Effective multitasking skills to manage numerous documents and deadlines in a dynamic project environment.

Preferred Skills

• Understanding of MEP and Testing & Commissioning documentation requirements.
• Knowledge of engineering drawings, technical reports, inspection data, and commissioning documents.
• Experience collaborating with consultants, contractors, and clients.
• Ability to follow up effectively and coordinate across teams.
• Capability to work independently and collaboratively within multidisciplinary teams.
• Familiarity with document numbering systems and project filing conventions.

Core Competencies

• Document Management
• Attention to Detail
• Organization and Time Management
• Effective Communication and Coordination
• Data Accuracy
• Follow-Up and Reporting Skills
• Microsoft Office Proficiency
• Confidentiality and Information Handling
• Teamwork and Collaboration

Benefits

• Be part of a growing international engineering and technical services firm.
• Gain experience from significant MEP, infrastructure, testing, and commissioning projects.
• Work within a professional and cooperative work environment.
• Possibilities for career advancement and professional growth.