Payroll Administrator

Career Opportunity

We are seeking a dedicated Payroll Administrator to join the Hamilton-Wentworth Catholic District School Board as a full-time employee. Under the direction of the Manager of Payroll Services, this role entails independent management of payroll processing for multiple payroll cycles, utilizing specialized computerized payroll software.

Role Responsibilities

• Perform all payroll-related transactions, including preparation and processing through computerized systems.
• Calculate and handle specialized payments as necessary and reconcile payroll data.
• Prepare manual payments and manage Record of Employment documentation.
• Maintain and update payroll information regularly to ensure accuracy.
• Communicate and liaise effectively with both internal and external stakeholders regarding payroll inquiries.
• Assist with the administration of OMERS and the Ontario Teachers’ Pension Plan as related to payroll functions.
• Stay informed about legislative updates and collective agreement changes relevant to payroll processes.
• Ensure adherence to departmental policies governing processing, balancing, and auditing.
• Support year-end payroll related activities and assist in compliance duties.
• Handle sensitive and confidential information with discretion.
• Perform additional duties as assigned.

Candidate Qualifications

• At least two years of experience managing full-cycle payroll.
• Completion of a two-year college program in business administration is preferred.
• Certified Payroll Compliance Professional (PCP) from the National Payroll Institute is required.
• Strong knowledge of Canadian payroll legislation, including CRA, Service Canada, Employment Standards Act, WSIB, and Employer Health Tax regulations.
• Experience working within unionized, educational, or public sector environments is an asset.
• Proficiency with computerized payroll systems and Microsoft Office applications (Excel, Access, Word, Windows).
• Familiarity with iSYS Works and iSYS Web Payroll System highly advantageous.
• Understanding of OMERS and/or Ontario Teachers’ Pension Plan is a plus.
• Excellent interpersonal, written, and verbal communication skills.
• Demonstrated ability to multitask, prioritize effectively, and meet deadlines with high attention to detail.
• Self-motivated, proactive communicator who thrives both independently and within a team.

Work Location and Compensation

This position is based at the Father Kennedy Catholic Education Center, 90 Mulberry Street, Hamilton, Ontario.

Salary falls under the Professional Administrative Support Staff (PASS 4) pay scale, ranging from $64,842 to $82,161 annually.

Application Information

The closing date for applications is September 17, 2026. Applicants must submit a resume and cover letter, including the full job posting title in the subject line. Only candidates selected for interviews will be contacted.

Organizational Overview

The Hamilton-Wentworth Catholic District School Board centers its educational mission on the teachings of Jesus Christ, promoting a student-focused environment where every learner is valued as uniquely created in God's image. The Board values equity, inclusivity, and diversity in hiring practices, encouraging applications from historically underrepresented groups including Indigenous peoples, racial minorities, persons with disabilities, and others facing barriers to equity.

Equal Opportunity and Accommodation

The Board is committed to fair, barrier-free recruitment and selection with appropriate accommodations provided during the hiring process upon request. Confidentiality is maintained for any accommodation needs communicated.