Executive Assistant

Company Overview

Mercury stands as a leading European provider of construction solutions, specialising in the delivery and management of complex engineering and construction projects for major global corporations. The company focuses on leading-edge sectors such as Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, and Fire Protection.

Mercury is committed to fostering a culture that empowers its employees, providing challenging opportunities and supportive environments that help team members achieve their fullest potential.

Role Overview and Responsibilities

• Provide comprehensive executive support to the Managing Director including calendar management, prioritising and scheduling various meetings, ensuring efficient use of time and resolving scheduling conflicts.
• Manage the Managing Director’s mailbox by monitoring incoming correspondence and highlighting critical items.
• Organise logistics for quarterly leadership and offsite meetings, prepare and distribute meeting agendas, record minutes, and track action items.
• Prepare and distribute PowerPoint presentations to support meeting preparations.
• Handle expense management including alignment of Concur expenses for senior managers, processing cash expense claims, and reconciling credit card statements.
• Organise full travel itineraries encompassing flights, accommodation, and transportation including car parking and transfers.
• Act as a liaison for cross-functional communication and support between the DCBS team and departments such as HR, Legal, Finance, and IT.
• Coordinate internal and external events for DCBS, manage staff recognition programs, and orchestrate onboarding experiences to foster a positive business unit culture.
• Collaborate with site administrators to encourage regular social activities across multiple DCBS projects.
• Support project teams by facilitating documentation approvals from headquarters including leases and legal signatories.
• Assist with cross-project initiatives such as seasonal gifting and compiling guest lists to support event execution.
• Provide general administrative support including document preparation in Excel, PowerPoint, and Word, controlling information flow to and from project teams, ordering office supplies, and managing desk allocations across projects.
• Perform ad hoc administrative duties as required.
• Maintain and regularly update holiday trackers to ensure accurate visibility across management teams.

Essential Qualifications and Experience

• Minimum of five years’ experience as an administrative assistant supporting senior management in a dynamic office environment.
• Proven skills in organising and coordinating both small and large scale corporate events.
• Strong proficiency in Microsoft Office Suite including Outlook, Excel, Word, PowerPoint, OneNote, and SharePoint.
• Excellent verbal, written communication, and interpersonal skills.
• Ability to organise and manage multiple tasks efficiently and meet deadlines without supervision.
• Confidence in professionally and effectively handling enquiries directed to senior leadership.
• Capacity to work independently using initiative, while being a proactive team member.
• Sound judgment, discretion, and confidentiality in handling sensitive information.
• Adaptability to function in a fast-paced workplace environment.

Diversity and Inclusion

Mercury is proud to be an equal opportunities employer committed to inclusion and diversity in the workplace.