Admin & Procurement Officer - Rwanda

Overview of Inkomoko

Inkomoko empowers entrepreneurs to expand their businesses, thereby enhancing livelihoods, fostering job creation, and contributing to thriving communities. Recognized in 2026 as the 5th fastest-growing company in Africa by the Financial Times, it operates across East and Central Africa supporting entrepreneurs and fostering inclusive, resilient economies.

Founded in 2012, Inkomoko has served over 100,000 entrepreneurs, including a significant number of refugee entrepreneurs. It combines training, consulting, financial access, and systemic market change, being the largest African investor in refugee entrepreneurship. With 900+ employees across 40 offices in five countries, Inkomoko plans to expand into three more nations and extend its loan fund to impact 7 million lives by 2030.

Core Values

• Purpose: delivering solution-focused, high-quality work with global leadership aspirations
• Achievement: striving beyond previous limits
• Improvement: humility and continuous development through open feedback
• Bravery: risk-taking, fostering safety, compassion, and inclusiveness
• Community Spirit: celebrating successes and supporting each other collectively in diverse languages expressing unity

Inkomoko is an equal opportunity employer actively encouraging applications from refugees, women, and representatives of the communities served.

Role Overview

The Admin & Procurement Officer, reporting to the Operations Manager, is a mid-level position providing comprehensive administrative support and managing procurement and vendor relations to ensure smooth daily office functions and operational excellence.

Key Responsibilities

Administrative Support & Management (40%)

• Oversee support staff including drivers, receptionists, cleaners, and security personnel to ensure coordination and effective job performance
• Collaborate with the Communications Manager to plan and execute company events
• Assist the Digital Transformation Team with procurement of laptops and tablets for staff onboarding
• Coordinate with security to uphold office safety, security, and health protocols
• Provide administrative assistance to management such as drafting correspondence, arranging meetings, and document filing
• Develop and maintain a centralized filing system, both digital and physical, for the entire company

Asset Management & Logistics (30%)

• Manage office operations across all company locations including Kigali, Musanze, and six refugee camp offices
• Administer company non-technology assets including acquisition, tagging, maintenance, and disposal processes
• Ensure company vehicles have valid inspections, are insured, and properly maintained in collaboration with the Head Driver
• Organize staff travel logistics and schedule trips accordingly

Procurement & Vendor Management (30%)

• Handle procurement processes in line with organizational operational procedures
• Manage supplier relationships, negotiate services for quality assurance, verify invoices and deliveries before payments
• Maintain adequate office supplies and stationery within the approved budget
• Prepare payment requisitions for approval and update supplier databases regularly

Candidate Profile and Qualifications

• Possession of an undergraduate degree, preferably in procurement or management
• Minimum of three years of experience in office management, procurement, or related functions
• Strong organizational and professional writing capabilities
• Proficiency in G-suite and Microsoft Office applications including Word and Excel
• Experience with general administrative duties such as filing, copying, and letter drafting
• A proactive approach with meticulous attention to detail
• Capability to maintain absolute confidentiality and discretion due to the sensitive nature of the role
• Fluency in spoken and written English and Kinyarwanda

Key Competencies

• Strategic and proactive mindset
• Outstanding communication, interpersonal, and organizational skills
• Capacity to work efficiently in a high-pressure team environment under tight deadlines
• Commitment to accuracy and precision
• Leadership skill with a strategic orientation

Benefits and Culture

• Engagement with a growing, mission-driven social enterprise focused on economic empowerment in East and Central Africa
• Competitive remuneration with potential performance bonuses
• A supportive and vibrant workplace culture emphasizing learning and growth
• Diverse and inclusive environment with regional colleagues
• Entrepreneurial and innovative team committed to social impact
• Comprehensive health insurance coverage for employees and families
• Staff savings schemes, retirement funds, and favorable banking arrangements for long-term employees
• Generous leave policies including annual, parental, and sabbatical options

Equal Opportunity and Application Process

Inkomoko strives for justice, diversity, equity, and inclusion, encouraging refugees and women to apply. Only shortlisted candidates will be contacted, with employment contingent on background checks and verification, including participation in misconduct disclosure schemes.