Executive Assistant

About the opportunity

Join a well-established organisation that provides critical services and places a clear emphasis on sustainability, innovation, and positive impact in the community. This short-term Executive Assistant assignment runs for 3 months and is based in Ellerslie, Auckland.

Key responsibilities

• Arrange executive travel and related logistics.
• Keep diaries organised and coordinate meetings with both internal teams and external partners.
• Handle credit card reconciliation tasks.
• Assist with board meetings by checking, refining, editing, and preparing board packs.
• Set up catering and transport for board meetings and dinners.
• Compile meeting papers and circulate reminders for monthly executive meetings.
• Support corporate events when needed.
• Help coordinate office events.

What you will need to succeed

• Demonstrated experience assisting senior executives or C-suite leaders in a busy environment.
• Excellent planning, organisation, and multitasking abilities, with strong accuracy and attention to detail.
• Comfort engaging with senior stakeholders and overseas executives.
• A proactive, adaptable, hands-on attitude.
• The ability to handle sensitive and confidential information with discretion.

What’s on offer

• The chance to support a forward-thinking leadership team with a people-first approach.
• A collaborative and encouraging workplace culture.
• A varied role where each day brings different priorities.
• Weekly pay cycle.

Additional information

Applications are to be submitted through this advert. The employer will review applications as they are received and respond directly.

For questions, Karina Morelli can be contacted on +64 27 601 1799, quoting Job ID 18058, for a confidential discussion.

Applicants must be a New Zealand citizen, a New Zealand resident, or already hold the legal right to work in New Zealand with a valid visa.

References will be requested at the appropriate stage, so they should not be included on the CV.