Admin Executive

About the Company

Swiss Beauty is a fast-expanding Indian beauty and cosmetics brand founded in 2013. The company aims to be the trusted beauty partner for makeup users by creating products that suit Indian preferences while meeting high global standards. Its focus is on innovation, comfort, durability, and raising the bar for the beauty industry.

Role Summary

The organization is looking for a Front Desk Executive / Receptionist to manage reception duties and day-to-day administrative support at its Gurugram office. This is a 6-month contract role handled through a third-party payroll vendor.

Key Responsibilities

• Answer and route incoming phone calls, and record messages accurately when needed.
• Welcome visitors, maintain visitor logs, and keep entry and exit registers up to date.
• Manage inward and outward courier handling and dispatch coordination.
• Organize meeting room reservations and support meeting coordination.
• Carry out routine administrative support tasks and basic data entry.
• Keep the reception area and office surroundings neat and well arranged.
• Oversee housekeeping support and coordinate with staff responsible for cleaning and pantry services.
• Make sure the daily housekeeping plan is followed by support staff.
• Liaise with vendors and service providers for housekeeping and office upkeep requirements.
• Monitor office consumables and assist with procurement-related follow-up.
• Ensure front office activities run smoothly on a daily basis.

Skills and Experience

• A graduate degree in any stream is preferred.
• 1 to 2 years of experience in reception, front office, or administrative work.
• Strong spoken and written communication in English and Hindi is preferred.
• Presentable demeanor and a professional appearance.
• Working knowledge of MS Office tools such as Excel, Word, and Outlook.
• Good people-handling and customer service abilities.
• Ability to manage multiple tasks and use time efficiently.
• Experience supervising support or housekeeping personnel will be an advantage.

Working Conditions

This is a full-time, office-based position with working days from Monday to Friday.

Contract Details

The engagement period is 6 months and the role is offered via a third-party payroll vendor.

Diversity and Inclusion

The employer encourages applicants from all backgrounds and is committed to a workplace built on diversity, equity, and inclusion. Candidates are welcome regardless of gender, race, ethnicity, cultural identity, nationality, age, sexual orientation, gender identity, intersex status, neurodiversity, or religion.