Executive Assistant

About the Role

A respected financial services organization is seeking a senior Executive Assistant for a fully onsite role in Greater Chicago Area. This is a high-trust position supporting a senior executive as a key partner in day-to-day operations. The role calls for strong judgment, proactive thinking, and the ability to manage sensitive matters with complete discretion. You will act as a central point of coordination, protect the executive’s time, and help ensure the office stays organized, responsive, and ahead of shifting priorities.

Key Responsibilities

• Act as the main contact and access point for a senior executive, balancing priorities and shielding their schedule from unnecessary interruptions.
• Manage a busy and constantly changing calendar with accuracy and flexibility.
• Review incoming messages and requests, resolve what you can independently, and escalate only the items that truly require executive attention.
• Prepare meeting materials, leadership briefs, agendas, minutes, and follow-up actions to support effective decision-making.
• Write, revise, and send correspondence in the executive’s tone and style with little supervision.
• Liaise with internal teams, leadership members, and outside partners on important initiatives and communications.
• Coordinate detailed travel plans and complex itineraries.
• Support or lead special assignments, background research, and presentation development as needed.
• Handle confidential business, personnel, compensation, strategic, and executive information with the highest level of discretion.
• Keep office systems, records, and administrative processes running smoothly and efficiently.

Candidate Profile

• 5–8+ years of Executive Assistant experience, including direct support to a President, C-suite leader, or business owner.
• Proven ability to work independently and serve as a dependable proxy for a senior executive.
• Highly organized with the capacity to juggle demanding priorities without missing details.
• Excellent written and verbal communication skills, including the ability to draft confidently on behalf of an executive.
• Strong record of handling sensitive personnel, compensation, or strategic matters with discretion.
• Advanced proficiency in Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, with the ability to quickly learn new systems.
• Strong anticipation, problem-solving, and follow-through.

Preferred Background

• Prior experience in a regulated sector such as financial services, banking, insurance, or a similar environment.
• Exposure to executive-level confidentiality in a compliance-focused setting.

Additional Information

This position is 100% onsite in the Greater Chicago Area. The role is being recruited confidentially for a well-established firm. No salary, benefits, or number of openings were specified in the source information.