Executive Assistant

Role overview

A well-established private equity firm in Frankfurt’s banking district is hiring a Board Assistant on a fixed-term maternity cover running for 12 to 18 months. The assignment is planned from July 2026 through autumn 2027. The position is full time and combines on-site work with 1 to 2 days of home office each week.

This opportunity suits an experienced senior assistant who is comfortable working at the centre of coordination. In this role, you will support two Board Members closely and partner with the Legal team to keep day-to-day operations organised, responsive, and efficient.

Key duties

• Manage demanding calendars and handle business correspondence with care and accuracy.
• Arrange internal appointments, including Board meetings and project-related sessions.
• Book international travel and process related expenses.
• Draft, refine, format, and organise documents and presentations.
• Maintain document control and support signature workflows.
• Update CRM records and manage invoice processing.

Profile

The ideal candidate has prior experience supporting senior executives, preferably in financial services or within a listed company. You should communicate fluently in business German and have strong advanced English skills. The role requires discretion, professionalism, steadiness under pressure, and strong attention to detail. Confidence in working with multiple stakeholders and solid MS Office abilities are also important.

Terms and benefits

This is a fixed-term contract for 12 to 18 months and is intended as maternity cover. The package includes competitive pay with bonuses, a fully paid JobTicket, lunch vouchers, a fitness allowance, a capital-forming benefit, 30 days of annual leave, and hybrid working with home office options.