Administrative Manager

Role overviewThe Administrative Manager will be accountable for running workplace and facility operations in a manner that keeps the office safe, efficient, compliant, and comfortable for employees. This position spans office administration, facility coordination, vendor oversight, workplace services, security, maintenance, compliance, and day-to-day employee support.Workplace and facilities managementHandle the daily administration of office spaces, including workstations, cabins, meeting rooms, and shared areas.Keep the workplace efficiently arranged and ready for use at all times.Employee support and workplace experienceSupport onboarding and exit activities by arranging workspace setup and completion of clearance tasks.Work closely with HR to strengthen employee experience and assist with engagement initiatives.Events and employee engagementOrganize and deliver townhalls, leadership sessions, employee engagement activities, and company events.Vendor and contract staff managementSupervise outsourced personnel and facility vendors while ensuring service standards, productivity, and SLA compliance are met.Manage housekeeping, pantry services, security, pest control, and other soft service operations.Cafeteria operationsOversee canteen operations, hygiene standards, vendor performance, and channels for employee feedback.Compliance and regulatory managementEnsure the office follows statutory, administrative, and internal compliance requirements.Coordinate with local authorities and regulators for approvals, inspections, and audits.Budgeting, billing, and MISTrack vendor bills, monitor budgets, verify invoices, and control administrative expenses.Prepare MIS reports, dashboards, and management-level review material.Safety, security, and maintenanceMaintain fire safety systems, emergency readiness, mock drill planning, and statutory safety compliance.Oversee physical security, access control, CCTV monitoring, and visitor management processes.Monitor preventive maintenance plans and ensure facility issues are resolved promptly.Inventory and asset managementTrack office assets, consumables, and inventory levels.Carry out periodic audits and maintain adequate stock availability.Qualifications and experienceThis role calls for a graduate or postgraduate with a background in Administration, Facilities Management, Hospitality, Operations, Business Administration, or a related discipline, along with more than 10 years of experience in Administration, Facilities Management, Workplace Operations, Corporate Services, or Office Management. Strong exposure to facility operations, vendor management, office administration, and employee support functions is expected. Experience with security, maintenance, compliance, and contract staff handling is preferred, and prior work in corporate office environments with multiple vendors will be an added advantage.