Site Admin

About the Role

This position supports day-to-day administration at a project site in Ahmedabad. The role combines office coordination, manpower record management, vendor follow-up, compliance support, and reporting for the project team.

Site Administration and Office Support

• Handle the running of the site office, including paperwork, document control, filing, and routine correspondence.
• Look after site facilities such as accommodation, transport arrangements, housekeeping, and utility coordination.
• Manage ID cards, access permissions, and attendance systems for the site.

Manpower and HR Coordination

• Keep records for manpower, attendance, and leave for both employees and contract staff.
• Work with HR on mobilization, demobilization, onboarding, and exit activities.
• Provide support for payroll inputs, timesheets, and contractor manpower reporting.

Vendor, Contractor, and Procurement Coordination

• Liaise with local vendors, contractors, and service providers for site support services.
• Follow up on procurement for office needs, consumables, and other site-related items.
• Check and verify invoices and bills connected with site administration and services.

Documentation and Reporting

• Maintain registers, logs, and statutory files required for the site.
• Compile and share daily, weekly, and monthly administration reports with project management.
• Support audits and inspections by keeping documentation ready and accessible.

Compliance and Site Coordination

• Assist in meeting labor law, statutory, and company policy requirements at site level.
• Coordinate with the EHS team for safety induction records and related documentation.
• Help the project team with meetings, site visits, and review activities.

Asset and Inventory Management

• Track site assets, furniture, IT equipment, and consumables through proper records.
• Monitor issue, movement, and condition of assets at the site.

Communication and Liaison

• Serve as the main contact for administrative matters at the site.
• Coordinate communication between the site team, head office, and outside agencies.
• Ensure administrative instructions and updates are shared clearly and on time.

Qualification and Experience

The role calls for a bachelor’s degree or diploma in Administration, Commerce, Arts, or a similar discipline, along with 8 to 10 years of experience in site administration. Experience in EPC, solar, or infrastructure projects is preferred.

Skills Needed

• Administrative coordination
• Office management
• Manpower tracking
• Vendor management
• Documentation and record keeping
• Reporting and MIS preparation
• MS Excel
• MS Word
• MS Outlook
• Communication skills
• Cross-functional coordination

Additional Information

Location: Ahmedabad, Gujarat, India. This is a full-time, on-site job.