Executive

About Us

Montfort Care offers a supportive and energetic workplace where teamwork and mutual care are part of everyday life. The organisation values diversity and innovation, guided by its three core principles: Resonance, Ingenuity and Stronger Together.

The environment is fast-moving and constantly evolving, which calls for flexibility, quick thinking and comfort with complexity. Many team members remain because the work has meaning, the community is strong, and the impact on people’s lives is real and visible.

The organisation also promotes a flexible approach to work and places importance on both personal and career growth. With ongoing learning and development opportunities, this is a place for people who want to advance professionally while contributing to meaningful change.

This role sits within a team that aims to do impactful work while keeping the atmosphere positive and engaging.

Job Description

The Executive will support the Mental Health programmes through administrative and operational coordination. The role ensures smooth collaboration across internal teams, clients and external stakeholders. It also involves monitoring staff movements related to hiring, training and transfers within the organisation.

In addition, the position assists senior administrative staff in preparing reports for senior management, funders and Cluster Teams as needed. The incumbent also helps track key performance measures, supports processes and contributes to the efficient running of the Mental Health programmes.

This role further includes facilities-related support such as handling office maintenance matters, managing contracts and processing financial claims for the team.

Responsibilities

• Oversee day-to-day administrative work, including scheduling, correspondence and documentation.
• Coordinate office and programme logistics, facilities support, contracts and financial claims in line with organisational policies and objectives.
• Keep accurate records for clients, stakeholders and staff while protecting confidentiality and complying with data privacy requirements.
• Assist senior staff with monthly and quarterly reporting for funders, the C-suite and other stakeholders, including performance and outcome insights.
• Help prepare and present data summaries and analysis for decision-making support.
• Ensure administrative processes follow Montfort Care’s internal standards and relevant industry requirements.
• Support routine checks, reviews or audits of documentation and administrative workflows.
• Enter, organise and maintain programme data in the relevant systems for tracking and reporting.
• Assist with data gathering, preprocessing and analysis, and help identify trends or useful insights.
• Create charts and visual aids for presentations and reports.
• Contribute to the development of Mental Health service planning documents and manuals, including setup needs such as infrastructure, manpower, training, recruitment and related processes such as outreach, screening, information-sharing, linkage and follow-up.
• Support programme performance reviews to ensure alignment with divisional and organisational goals.

Requirements

• A diploma in Business Administration, Social Work or a closely related discipline.
• At least 2 years of relevant administrative experience, ideally within social services or healthcare.
• Strong organisation and time-management abilities.
• Careful and accurate approach to documentation and reporting.
• Clear written and spoken communication skills.
• Comfort using Microsoft Office tools such as Word, Excel and PowerPoint, along with database systems.
• Exposure to data entry, report preparation and basic analysis will be an advantage.
• Strong people skills, with the ability to build good working relationships.
• High attention to detail and a strong commitment to confidentiality.
• Only shortlisted candidates will be contacted.

Additional Information

This is a full-time onsite position in Singapore. No salary, stipend, start date or application deadline was specified in the source.

The organisation is in a growth phase and is looking for someone who can adapt quickly, work collaboratively and contribute to a purpose-driven environment.

Terms & Conditions

Only shortlisted candidates will be notified.