- 경험
- 어느
- 샐러리
- USD 37 – USD 37 / hour
- 채용 공고
- 1
- 게시됨
- 1주 전
- 작업 모드
- 사무실에서
- 교육
- 대학 학위
- 적임
- Candidates with executive-level administrative experience, a college degree, and strong Microsoft Office and communication skills can apply. Experience in financial services is preferred.
- 재개하다
- 신청 시 필수 사항
당신이 일하게 될 곳
직무 설명
Position Overview
This contract role is based in New York, NY and supports a sizeable group of investment professionals across the New York and West Conshohocken offices within the Hedge Fund Solutions Group. The position offers a pay rate of $37 per hour.
Key Responsibilities
- Work within the firm’s travel and expense policies, including approval limits and monetary thresholds.
- Coordinate travel plans, meeting agendas, conferences, and event logistics.
- Set up on-site client meetings, including room bookings, catering, and overall coordination.
- Prepare and submit expense reports in Concur to ensure prompt settlement.
- Handle vendor payment processing in Smaart and secure the required cost approvals.
- Manage incoming phone coverage and answer inquiries with sound judgment.
- Protect confidential firm and client information at all times.
- Closely track, organize, and maintain busy calendars.
- Serve as backup support for teammates when needed.
- Screen and triage email, then take the appropriate follow-up action.
- Support special assignments and project work as required.
- Book domestic and international travel, including visa and currency arrangements.
- Coordinate complex meetings by balancing participant schedules and availability.
- Oversee travel logistics to keep arrangements running smoothly.
- Maintain records and documentation in an orderly and accurate manner.
- Assist with employee onboarding and offboarding processes.
- Help drive the execution of legal documents.
- Take on additional ad hoc projects as assigned.
Requirements
- Prior experience supporting executives in an administrative capacity is required.
- Applicants should be adaptable, self-starting, and open to new assignments.
- A strong service mindset, attention to detail, and the ability to work both independently and with a team are important.
- Comfort learning and using proprietary systems quickly is needed.
- The role calls for the ability to juggle multiple priorities, show initiative, and escalate issues when appropriate.
- Background in financial services is preferred.
- Strong written, verbal, and interpersonal communication skills are essential.
- A college degree is mandatory.
- Proficiency with Microsoft Office is required.
- Candidates must be flexible as team and business needs change.
Compensation
Hourly pay is set at $37.