Executive Assistant

Role overview

This position offers a senior-level opportunity to work directly with the Chairman and leadership team in a demanding, high-trust environment. The role calls for sound judgment, complete confidentiality, and the confidence to manage competing priorities in a fast-moving setting.

In this role, you will act as a dependable strategic partner, balancing business and personal support for the Chairman. You will manage complex schedules, sensitive correspondence, VIP interactions, and coordination across several entities, while staying ahead of changing priorities to keep everything running smoothly.

Core responsibilities

• Run the Chairman’s calendar, emails, meetings, and travel arrangements with accuracy and forward planning.
• Draft, review, and manage executive communications, presentations, reports, and highly confidential records.
• Act as the main point of contact between the Chairman, senior executives, board members, and important external stakeholders.
• Protect the Chairman’s time by screening and prioritising incoming communication and requests.
• Join meetings, record minutes, monitor follow-up actions, and ensure tasks are completed on time.
• Coordinate with departments and business units to support leadership goals and strategic projects.
• Assist with personal arrangements such as property-related matters, private travel, and lifestyle coordination.
• Stay ahead of requirements, spot potential problems early, and resolve issues before they affect operations.
• Develop strong working relationships across the organisation to support clear communication and efficient execution.
• Maintain the highest level of professionalism, discretion, and confidentiality at all times.

Candidate profile

The ideal candidate brings at least 3 years of experience supporting C-suite executives, founders, or principals. Experience in the UK and UAE is preferred.

You should be highly organised, adaptable, calm under pressure, and able to handle senior-level support with maturity and confidence.

Strong verbal and written communication skills are essential, along with excellent planning, coordination, and follow-through.

Fluency in English is required; knowledge of additional languages is an advantage, and bilingual or trilingual candidates are preferred.

Success in this role also depends on sharp attention to detail, practical problem-solving, emotional intelligence, and good judgment when dealing with sensitive matters.

Working hours must remain flexible to meet the needs of executive support.