Admin & HR Executive

Role Overview

Wee Hur Construction Pte Ltd is seeking an Admin & HR Executive in Singapore to support a broad range of human resource and administrative functions. The role covers recruitment, work pass administration, onboarding, HR operations, policy compliance, reporting, office coordination, and general support for day-to-day business needs.

Human Resource

• Oversee the full recruitment cycle, including posting vacancies, reviewing applications, arranging interviews, and handling offer processes.
• Draft work pass applications for new hires and manage renewals for existing employees with MOM.
• Prepare Letters of Appointment for employees.
• Run structured orientation sessions for new joiners and manage onboarding, including 30/60/90-day follow-ups.
• Notify the relevant teams when new staff begin employment.
• Handle HR actions such as confirmation, contract renewal, transfers, and exits.
• Acknowledge resignations by email and compile the monthly resignee list for CFO submission and Oracle processing.
• Administer leave records in HRMS, covering annual, medical, maternity/paternity, childcare, and NS leave.
• Process staff hospitalisation and insurance claims, including coordination with insurers and timely submission.
• Issue Certificates of Employment when requested by staff.
• Administer the Primary Care Programme in line with MOM requirements.
• Prepare and refresh staff CVs for new site placements and transfers.
• Maintain HRMS records for staff and semi-staff.
• Coordinate internship placements with educational institutions and manage onboarding arrangements.

Compliance, Reporting & Policy

• Keep the HR database accurate and up to date, and prepare monthly HR reports and statutory survey submissions for bodies such as MOM and BCA.
• Assist in rolling out HR policies, procedures, guidelines, and the employee handbook.
• Track updates to MOM, TAFEP, CPF, and other relevant laws and regulations, and advise management on necessary changes.

Administration

• Track renewals for company vehicle road tax and insurance to avoid any lapses.
• Support the Esso Fleet Card programme by gathering receipts and preparing recurring reports for Finance.
• Arrange worker bus transport where needed and verify monthly transport invoices.
• Work with IT on new staff email accounts, licence tracking, and procurement of laptops and computers.
• Coordinate donations and CSR activities.
• Help draft and circulate company memos, circulars, and employee announcements.
• Support the planning and execution of company events, staff activities, and CSR programmes.
• Assist with data collation for the Annual Report and Sustainability Report.
• Provide cross-functional administrative support as needed.
• Take on other tasks assigned by the immediate supervisor.

Requirements

• A degree in Human Resource Management or a related discipline.
• At least 2 years of experience working as an HR Generalist.
• Good knowledge of MOM guidelines.
• Ability to use HRIS tools and perform data analysis.
• Strong teamwork, organisation, and attention to detail.

Additional Information

This is a full-time, onsite position based in Singapore.