Construction Project Coordinator

Role Overview

This position involves supporting new-build projects and construction commissioning programs through a mix of administrative, scheduling, and coordination work. Two coordinators are needed to help ease the current workload by taking on high-volume back-office tasks that keep projects moving from kickoff to closeout.

The role is designed to allow Project Managers and Commissioning Managers to stay focused on field execution and higher-level program oversight. You will help maintain continuity across multiple programs, including IOA, existing conduit, and new-build/underwrite conduit initiatives.

Core Duties

• Handle back-office project setup, tracking, and documentation activities.
• Maintain and update spreadsheets, schedules, and milestone trackers using Excel and related project-tracking systems.
• Carry out checklist-based validations such as funding checks, purchase order coordination, approval follow-up, and vendor status review.
• Prepare simple project updates, reports, and presentation-ready materials in PowerPoint when needed.
• Serve as a coordination link across a large group of stakeholders, roughly 20 to 26 people each day.
• Support three senior Commissioning Managers across the IOA, conduit, and new-build/underwrite programs.
• Provide general administrative support across long-running, multi-phase infrastructure programs.

Experience and Work Knowledge

Applicants should have 1 to 3 years of experience in a construction delivery environment. Familiarity with construction deliverables such as build documentation, drawings, closeout files, material handling, and logistics is important for success in this role.

Tools and Scheduling Notes

Working knowledge of Excel and workflow management tools is required. Experience with systems such as OneVision or similar platforms is helpful. The role requires collaboration across U.S. time zones, with support needed in EST, CST, or MST; EST is preferred.

Additional Information

This opening is for two coordinator resources to support increased project volume and administrative demand across construction-related commissioning efforts.