Administrative Assistant (Office Manager)

Role overview

Esri’s R&D Center in New Delhi is focused on creating advanced software that enables maps, geographic information, and analytics to be accessed on any device, from any place, at any time.

In this administrative role, you will bring strong organization and problem-solving abilities to support a fast-moving team of software engineers. Your contribution will help keep the center operating smoothly, support a positive workplace atmosphere, and reflect the office culture and company values.

You will work with a high level of independence while coordinating with leadership, HR, IT, vendors, and colleagues across different regions. This position suits someone with strong communication skills, a positive approach, and the ability to manage several priorities at once in a lively office environment.

If you enjoy taking on varied responsibilities to keep daily operations efficient and organized, this role is a strong fit.

Responsibilities

• Oversee everyday office operations so the workplace remains clean, functional, and well supplied.
• Welcome visitors and manage front-desk hospitality responsibilities.
• Act as a communication link with administrative teams at headquarters in the US, sharing reports and other required information.
• Coordinate with local vendors, service providers, and the landlord, serving as the main point of contact.
• Support the planning and delivery of office events such as off-sites, team gatherings, and celebrations.
• Track office equipment and supply inventory, confirm deliveries, and maintain records related to invoices and payments.
• Monitor office upkeep and arrange repairs when needed.
• Work with Human Resources to support administrative needs and help maintain office policies.

Requirements

• 4 to 8 years of experience in office administration, office management, or executive assistant work, ideally in a software or IT environment.
• Strong written and spoken communication skills for preparing clear reports and formal correspondence.
• Ability to stay organized, handle interruptions, and keep work moving forward across competing priorities.
• Good time management skills with the ability to handle multiple tasks and follow up consistently.
• Proficiency in Microsoft Office and comfort using a range of online tools and systems.
• High attention to detail, especially when reviewing and preparing accounting-related information.
• A bachelor’s degree in a relevant discipline.
• Valid authorization to work in India.
• Preferred: typing speed of at least 45 words per minute.
• Preferred: prior experience as an executive assistant, especially in a software or IT company.

Additional information

Esri emphasizes diversity, equity, and inclusion as an ongoing commitment. The company aims to create a workplace where people with different experiences and backgrounds can do their best work and contribute to positive global impact through GIS technology.

Candidates who do not meet every preferred qualification are still encouraged to apply.

Esri is an equal opportunity employer and considers all qualified applicants without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics.

If you require reasonable accommodation during the hiring process, you may contact the company at [email protected] with the details of your request and your contact information.

Esri also states that it takes privacy seriously and follows high standards for protecting applicant information, including compliance with CCPA and GDPR.