Administrative Assistant

About PermitFlow

PermitFlow is building technology to improve the pre-construction phase of the U.S. building industry. The company focuses on replacing slow, manual workflows with an AI-powered system that helps speed up approvals, improve accuracy, and give teams better visibility before construction begins. Its platform supports housing development, clean-energy work, and broader economic growth by helping builders and contractors reduce delays and scale with more confidence.

The business has supported more than $20B in real estate development so far and is now scaling rapidly after finding strong product-market fit. The team includes professionals from leading AI and construction companies, and the company has raised over $36.5M from investors including Kleiner Perkins, Initialized Capital, Y Combinator, Felicis Ventures, and Altos Ventures, as well as backing from companies such as OpenAI, Google, Procore, ServiceTitan, Zillow, PlanGrid, and Uber. Its mission is to modernize how the built environment works.

Role Overview

This remote administrative role is suited to someone with prior experience supporting day-to-day business operations, strong communication habits, and solid organizational discipline. The position involves coordinating with external parties by phone and email and helping the company keep work moving efficiently.

Responsibilities

• Provide administrative support in a remote working environment.
• Communicate with third parties over phone and email.
• Help coordinate business activities that support ongoing company growth and operations.
• Maintain a structured, organized approach while handling varied tasks.
• Work independently with a flexible and self-driven attitude.

Requirements

• Prior experience in a similar administrative role.
• Strong verbal and written communication skills.
• Excellent organizational ability and attention to detail.
• Comfortable interacting with people and handling routine coordination.
• Computer-literate with working knowledge of MS Office and common software tools.
• Fast and dependable internet connection; a backup connection is recommended.
• Laptop or desktop computer with at least 8 GB RAM and an Intel Core i5 processor or equivalent.
• A good-quality webcam for Zoom calls is recommended.
• Noise-cancelling microphone.

Compensation

Pay is listed for India at $4.00 to $6.00 per hour, depending on the country.

Additional Information

This is a remote contract opportunity based in India.