Executive Assistant - VIP Support

Role overview

This position involves providing end-to-end administrative and secretarial assistance to senior leaders in Dubai. The role is designed for someone who can keep executive operations running smoothly, manage multiple priorities, and support high-level communication and coordination.

What you will do

• Oversee executive calendars, appointments, meetings, and travel plans.
• Arrange internal and external meetings, including agendas, presentations, and supporting documents.
• Draft, review, and organize correspondence, reports, presentations, and other business materials.
• Record meeting notes, follow up on action items, and monitor deliverables.
• Manage sensitive information with discretion and a professional approach.
• Handle incoming calls, emails, and visitors while ensuring prompt and effective communication.
• Liaise with internal teams and outside stakeholders on behalf of senior management.
• Keep filing systems, records, databases, and documentation accurate and up to date.
• Support the planning of company events, business meetings, and executive visits.
• Track office supply needs and assist with general administrative processes.
• Prepare reports, dashboards, and presentations using Microsoft Office tools.
• Follow company policies, procedures, and administrative standards.

Required background

The role calls for a candidate with a bachelor’s degree in Business Administration, Management, or a similar discipline. You should bring 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a comparable role supporting senior leadership.

Core strengths

Strong calendar management, meeting coordination, executive support, written and verbal English communication, and proficiency with Microsoft Office Suite are important. Experience using document management and collaboration tools is a plus. You should also be highly organized, able to multitask, manage time well, work independently, and maintain professionalism, confidentiality, and discretion at all times.

Additional notes

This opportunity is based in Dubai, United Arab Emirates, and is a full-time onsite role.