Executive Assistant

About The Bureau Fashion Week

The Bureau Fashion Week is a fast-growing fashion and business platform that helps designers, brands, and industry professionals connect, grow, and shine through high-impact events, networking opportunities, and creative experiences.

Role Overview

This full-time, in-person Executive Assistant position supports senior leadership by handling a mix of administrative, coordination, and operational tasks across several projects. The right candidate will be proactive, highly organized, detail-focused, and comfortable working in a busy, fast-moving environment.

Successful applicants should bring a positive attitude, strong communication skills, professionalism, and the ability to juggle multiple priorities with confidence. A friendly, energetic personality and comfort with technology are especially valued.

Core Responsibilities

• Oversee executive schedules, meetings, appointments, and travel planning.
• Set up and coordinate internal and external meetings, including agendas and notes.
• Manage email communication professionally and respond on behalf of leadership when suitable.
• Handle incoming calls courteously and provide high-quality customer service.
• Support planning, scheduling, and coordination for fashion week events and company projects.
• Keep both digital and paper-based filing systems well organized.
• Track deadlines, follow up on action items, and help keep work moving on time.
• Create presentations, reports, documents, and general correspondence.
• Assist with communication involving vendors, sponsors, designers, and partners.
• Use basic technology tools and administrative software as required.
• Treat confidential matters with care, professionalism, and discretion.
• Contribute to day-to-day office support and a positive team environment.

Qualifications

• Prior experience in an Executive Assistant, Administrative Assistant, Office Manager, or comparable position is preferred.
• Excellent organization and time management abilities.
• Strong attention to detail and dependable follow-through.
• Clear written and verbal communication skills.
• Professional etiquette for phone and email communication.
• Comfort using technology and adapting to new software tools.
• Working knowledge of Google Workspace and standard business applications.
• Ability to manage several tasks and priorities in a fast-paced setting.
• Positive, energetic, and collaborative attitude.
• Independent, resourceful, and solutions-oriented approach.
• Interest in fashion, events, business, or creative work is an advantage.

What We’re Looking For

• A reliable, highly motivated professional who can be trusted to get things done.
• A warm, approachable, and bubbly personality.
• Strong professionalism and a solid work ethic.
• Someone who stays organized and notices the details.
• The ability to think ahead and anticipate needs.
• Flexibility and a practical, solution-driven mindset.
• Comfort working closely with a collaborative team.
• Excitement about growing with a dynamic, fast-moving organization.

Why Join The Bureau Fashion Week?

• Join an exciting and expanding fashion and events company.
• Collaborate with leaders, designers, and entrepreneurs in the industry.
• Gain opportunities for career development and advancement.
• Enjoy a creative, energetic, and team-oriented workplace.
• Help shape memorable, high-visibility fashion and business events.