Executive Assistant

Role overview

Adobe is looking for an experienced Executive Assistant to support senior leaders within its Customer Experience Orchestration sales organisation in Singapore. This is a high-visibility position for someone who enjoys working in a fast-moving environment, excels at keeping complex operations on track, and takes pride in enabling leaders to focus on strategic priorities.

What you will handle

You will provide broad executive, coordination, and operational support across the team. The role includes calendar ownership, travel planning, communication support, event coordination, and process improvement work.

Executive support

• Keep intricate calendars running smoothly, resolve meeting clashes, and stay ahead of scheduling needs across multiple time zones.
• Arrange international travel, itineraries, and related logistics with attention to detail and smooth execution.
• Track, sort, and prioritise email communications, identify urgent items, draft replies where needed, and make sure important messages are followed up promptly.
• Handle expense submissions, purchase orders, and vendor invoicing in line with company policies.

Communication and coordination

• Write, refine, and circulate leadership updates, team announcements, and quarterly all-hands materials.
• Keep org charts, mailing lists, and other team reference materials current.
• Serve as a dependable point of contact between leaders, cross-functional partners, and other executive assistants across the business.

Projects and events

• Organise team gatherings, leadership offsites, and larger meetings from planning through execution.
• Work with leaders on special initiatives and project support as needed.
• Assist with onboarding new team members, including workspace preparation and access to systems.

Operational excellence

• Support business operating rhythms such as staff meetings, quarterly business reviews, planning cycles, and leadership cadences.
• Coordinate logistics for hybrid and virtual meetings, including strong audio/visual setup and digital participation.
• Look for better ways of working by improving processes, simplifying workflows, and increasing team efficiency.

What you bring

This role calls for 4 to 6 years of experience supporting senior executives in a global, fast-paced setting. You should be highly organised, able to prioritise shifting demands, and comfortable handling confidential information with discretion and professionalism. Strong communication skills, good business judgement, and confidence working with people at different levels are important. You should also be comfortable with Microsoft 365 tools, collaboration platforms, and common business systems used for expense, HR, and productivity workflows. A proactive mindset, relationship-building ability, flexibility, and willingness to travel occasionally for events or conferences will help you succeed.

About Adobe

Adobe builds creative and productivity platforms that help people and businesses turn ideas into results, including products across creativity, document workflows, customer experience, and AI-powered content creation. The company has more than 30,000 employees worldwide and focuses on innovation, impact, and a culture where strong ideas can come from anywhere.

Culture, inclusion, and accessibility

Adobe promotes an inclusive workplace and states that it provides equal employment opportunity without discrimination based on protected characteristics. The company also notes that candidates who need support with accessibility during the hiring process can request accommodation through the contact details provided in the source.

Interview AI guidance

Adobe states that live interviews are meant to reflect a candidate’s own thinking and skills. AI tools or recording tools should not be used during live interviews unless the interviewer has explicitly invited their use or they have been approved in advance as part of a reasonable accommodation. Misuse may affect application progress. Adobe also notes that it encourages responsible use of AI in parts of the hiring experience while restricting it during live interviews.