Document Controller

Role overview

MARCO is hiring a Document Controller in Riyadh, Saudi Arabia. This role focuses on keeping project and company documentation organized, accurate, traceable, and available to the right stakeholders at the right time.

Core responsibilities

• Set up, apply, and improve document control workflows and procedures.
• Maintain the document management system and keep document records properly updated.
• Handle documents in both digital and paper formats throughout their lifecycle.
• Ensure all documents follow the required standards for numbering, formatting, issue, review, distribution, logging, and archiving.
• Manage electronic and physical files as needed.
• Register incoming documents in the DMS, circulate them internally, and archive them correctly.
• Send outgoing documents to clients, suppliers, and other third parties.
• Distribute the latest approved copies of documents and drawings to internal teams and external stakeholders.
• Coordinate the control of project documents and associated data.
• Confirm that drawings and documents are properly identified, shared, and stored.
• Carry out general document control tasks such as photocopying, scanning, and checking supplier submissions against project numbering and quality standards.
• Help prepare, compile, and issue reports and registers when required.
• Use standardized forms and templates consistently.
• Create project folders and support project communication flows.
• Maintain the master document register together with the project team.
• Compile and submit QA documentation for clients.

Required qualifications and experience

The position calls for a bachelor’s degree or a related qualification in document management, along with at least 7 years of relevant construction industry experience. Candidates should be advanced users of MS Office, have strong working knowledge of document management systems such as Aconex, and be comfortable with Adobe Acrobat at an advanced level.

Additional skills for success

Strong interpersonal and communication abilities are important, as well as planning and organizational skills. Proficiency in MS Office is also expected.

Work environment

This is a full-time, on-site role based in Riyadh, Saudi Arabia.