Project Coordinator (Construction)

About the Role

Pine Glen Group is hiring for a full-time Project Coordinator in construction based in Oakville, Ontario, with work split between the head office and project sites. This is a future opportunity role focused on coordinating residential, commercial, and institutional builds with a team that combines technology, disciplined processes, and practical construction expertise.

What You’ll Do

• Set up and keep current a unit-price reference database to support quantity takeoffs and material ordering.
• Support business development initiatives and contribute leadership where opportunities arise.
• Organize project files and all correspondence for active jobs.
• Build and maintain strong working relationships with clients, consultants, and subcontractors.
• Help maintain office policies, procedures, and operating standards for the department.
• Review and refresh quantity-based contract document templates.
• Ensure quantity takeoff submissions are accurate.
• Study drawings and specifications to define scope and identify the material requirements.
• Recommend value-engineering alternatives for materials based on cost, quality, and availability.
• Lead the strategy for efficient takeoffs and identify opportunities to improve process accuracy and speed.
• Flag potential project risks to the co-owners.
• Calculate raw material costs and support estimating work.
• Complete additional drawing and takeoff assignments as directed by the co-owners.
• Perform quantity takeoffs from construction drawings.
• Maintain supporting documents for estimate figures, including supplier pricing information gathered directly from vendors, brochures, and price lists.
• Take part in tender closeouts by reviewing documents, compiling tender data, and estimating subcontracted work when needed.
• Order materials needed for sites, such as tile, plumbing fixtures, brick, and similar items.
• Prepare layouts and elevations for site supervisors and trade vendors.
• Work to ensure high customer satisfaction throughout the project.
• Handle project administration according to company policies and make effective use of company software such as BuilderTrend or similar tools.
• Represent the company professionally both internally and externally.
• Coordinate with accounting to make sure project-related accounting, especially material orders, is accurate and completed on time.
• Manage deliveries and incoming packages so items reach the correct area or team member.
• Collect client payments within the terms of the contract.
• Chair project meetings with clients and support the project manager in meetings.
• Support commercial project close-out activities, including document archiving, maintenance and warranty manuals, deficiency tracking, and warranty work.

What We’re Looking For

• At least 5 years of project coordination experience in construction, ideally across residential, commercial, or institutional work.
• A track record of delivering projects on schedule and within budget.
• Strong knowledge of construction methods, building codes, safety practices, and materials.
• Excellent organizational, problem-solving, and communication abilities.
• Strong computer literacy, including CAD and Adobe Acrobat.
• Comfort using project management software and Microsoft Office applications.

Compensation & Benefits

The role offers an annual salary paid bi-weekly, along with company benefits.

Why Join Pine Glen

You’ll be part of a collaborative team that values transparency, continuous improvement, and strong results. The company emphasizes professional growth and offers the chance to contribute to projects that are both challenging and meaningful.

Additional Information

This position is based in Oakville, Ontario, Canada, and includes work at both the head office and project sites. The role is full-time and intended for future opportunities.

Perks of the Job

• Work with a team known for delivering strong results and positive client experiences.
• Join a culture centered on openness, teamwork, and ongoing improvement.
• Grow your career with an employer that supports professional development.

About the Company

Pine Glen Group focuses on custom home building, additions, and renovations, and positions itself as a construction company that combines modern tools, smart processes, and an experienced team to deliver high-quality outcomes.