Executive Assistant

About the Company

Rithum is a commerce network that helps brands, suppliers, and retailers work together to create smoother e-commerce experiences. Its platform supports growth, channel optimization, broader product reach, and stronger margins. More than 40,000 businesses use Rithum across hundreds of channels, driving over $50 billion in annual GMV through commerce, marketing, and delivery solutions.

Role Overview

The Executive Assistant will provide senior-level administrative and operational support to assigned executive leaders. This person will act as a reliable partner who helps executives work efficiently through proactive calendar oversight, meeting coordination, travel management, communication support, and collaboration across teams. The role calls for strong judgment, professionalism, precision, and the ability to balance many priorities in a fast-moving, high-growth environment.

Key Responsibilities

• Run complex executive calendars across multiple time zones while managing priorities, conflicts, and changing business needs.
• Set up internal and external meetings, leadership reviews, team gatherings, and other business events.
• Book domestic and international travel, including flights, hotels, ground transport, itineraries, and expense coordination.
• Organize agendas, decks, reference materials, and post-meeting follow-up items.
• Support the daily operational needs of executive leaders so work moves forward smoothly.
• Monitor action items, due dates, and deliverables to keep stakeholders aligned and accountable.
• Maintain orderly records, documentation, and filing systems.
• Manage confidential and sensitive matters with discretion and professionalism.
• Act as a communication bridge between executive leaders and internal or external contacts.
• Draft, edit, and proofread correspondence, presentations, reports, and other business documents.
• Build effective relationships across functions to support teamwork and execution.
• Use sound judgment to prioritize requests, solve scheduling issues, and escalate concerns when needed.
• Support planning for executive meetings, offsites, and cross-functional events.
• Use productivity and AI-enabled tools to improve organization, communication, efficiency, and administrative processes.

Qualifications

Applicants should have at least 4 years of experience supporting senior leaders or executives in a complex, fast-paced environment. The role also requires excellent organization, prioritization, time management, written and verbal communication, and the ability to work independently while handling several priorities at once. Experience with executive calendars, travel, meetings, and communications is important, along with proficiency in tools such as Google Workspace, Microsoft Office Suite, Slack, and similar business applications. Candidates should also have practical experience using AI tools such as ChatGPT, Copilot, Claude, or similar platforms for drafting communication, analysis, prompt work, or documentation.

Preferred Experience

Experience supporting leaders in SaaS, technology, or other high-growth organizations is preferred. Background in executive-level meetings, offsites, or cross-functional initiatives is also an advantage. A bachelor’s degree is preferred, though an equivalent mix of education and relevant experience may also be considered.

Travel Requirement

This position requires up to 10% travel.

Other Duties

This description is not meant to include every task or responsibility tied to the role. Duties and expectations may change at any time, with or without prior notice.

Work Environment

At Rithum, employees work with thoughtful risk-takers, collaborative teammates, and curious problem-solvers. The culture emphasizes transparency, accessibility, inclusion, and support. The company offers remote-first working conditions, generous time off, wellness days, comprehensive benefits, and opportunities to grow while maintaining work-life balance.

Compensation

The expected annual base salary for this role is between $80,000 and $140,000. The final offer may differ based on location, skills, and relevant experience. This position also includes a discretionary bonus equal to 10% of annual base salary.

Benefits

• Medical, dental, and vision coverage with affordable plans and company HSA contributions beginning on day one.
• 6% 401(k) matching.
• Time off package that includes 20 PTO days, 9 company holidays, 2 paid floating holidays, 7 paid sick days, 2 wellness days, and 1 paid volunteer day; PTO increases to 22 days after 3 years and 25 days after 5 years.
• 12 weeks of primary caregiver leave and 4 weeks of secondary caregiver leave.
• Accident, critical illness, and hospital indemnity insurance.
• Pet insurance.
• Legal assistance and identity theft protection plans.
• Life insurance equal to 2x salary.
• Access to the Calm app and the Employee Assistance Program.
• $65 monthly remote work stipend for internet.
• Culture-building and team activities.
• Tuition assistance.
• Career development support.
• Charitable donation matching up to $250 per year.

Equal Opportunity and Accommodations

Rithum is an equal opportunity employer and considers all applicants and employees without discrimination based on protected characteristics such as race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, or veteran status. Hiring decisions are based on qualifications, merit, and business needs. Reasonable accommodations are available for qualified applicants during the hiring process.