Purchasing Coordinator

About the opportunity

This role sits within the supply chain function and helps ensure that goods and services are purchased accurately and on time to support restaurant expansion and daily business operations. The position focuses on indirect procurement, purchase order processing, supplier coordination, system data maintenance, and compliance with internal policies. You will work across areas such as facilities, construction, IT, and other corporate support functions while helping improve asset tracking and cost control.

Key responsibilities

• Process capital expenditure purchases by creating purchase orders and coordinating with vendors for indirect buying needs across facilities, construction, IT, G&A, and similar functions.
• Examine restaurant architectural drawings to identify required items and quantities for new locations.
• Handle a ServiceNow queue and complete assigned tickets accurately and within the department’s expected timelines and procedures.
• Keep procure-to-pay records current by entering and updating data, checking work order ticket quality, and resolving system issues when needed.
• Track, audit, and troubleshoot integrations between ServiceChannel, ServiceNow, and Oracle Cloud; review quarterly Oracle Cloud changes and help test related updates.
• Develop effective working relationships with internal stakeholders to support procurement operations.
• Respond to requisitions within one business day and, after confirming requirements and budget approval, issue purchase orders according to company standards.
• Create purchase requisitions for different departments using supplier quotations and approved catalog items while staying aligned with policies and guidelines.
• Act as a knowledgeable resource on capitalization policies and Company Initiative budget items, helping the team apply the correct process.
• Work with Accounts Payable and Fixed Assets teams to fix invoice and receipt mismatches.
• Keep process documentation up to date to ensure consistency and continuity.
• Stay in contact with suppliers throughout the procurement cycle to support strong performance.
• Assist with asset tracking and recovery methods, tools, and procedures to reduce risk and exposure, while supporting standardization, tracking, and trend analysis for cost control.
• Research and share plans, documents, and other needed information with internal requestors.

Requirements

• A high school diploma or GED is required.
• A bachelor’s degree in Finance, Accounting, Procurement, or Supply Chain is preferred.
• About 1 to 3 years of experience in Procurement, Purchasing, Supply Chain, Finance, Accounting, or another related operational role is preferred.
• Prior exposure to indirect procurement, purchase order workflows, or procure-to-pay platforms is an advantage.
• Experience with architectural plans or purchasing related to construction and facilities is helpful.
• Knowledge of systems such as Oracle, ServiceNow, ServiceChannel, or Tririga is preferred.
• Strong verbal and written communication skills with a professional approach.
• Ability to work effectively with peers, cross-functional teams, and leaders.
• High accuracy and careful attention to detail when working with purchase orders, invoices, and inventory data.
• Well-developed organization and prioritization skills, including the ability to manage multiple tasks and follow up on open items.
• Comfort with asking questions, escalating concerns, and proposing solutions when needed.
• A positive, solutions-focused attitude and the ability to adapt in a fast-moving environment.

Compensation and benefits

The estimated base pay range for this position is $24.52 to $31.02 per hour. In addition to base pay, the role may qualify for annual cash bonuses and equity awards depending on performance and other factors. The company also offers a broader rewards package that includes medical, dental, and vision coverage, a 401(k) plan, sick leave, vacation time, and other benefits.

Additional information

The organization’s mission is to make better food accessible to everyone while supporting positive change in farming and food systems. The company emphasizes doing things differently and improving the fast-food experience through continued learning and evolution.

Compensation may vary based on skill, experience, and education.

Benefits details are available through the company’s benefits information page.

Education and fit

Applicants should have at least a high school diploma or GED. A bachelor’s degree in Finance, Accounting, Procurement, or Supply Chain is preferred. The position is suited to candidates with a background in procurement, purchasing, supply chain, finance, accounting, or other operational support roles.