Operations Admin Coordinator

Role Overview

This position sits within a growing operations function for a global company known for branded merchandise, promotional products, and marketing solutions. The successful candidate will support warehouse activity, inventory control, logistics coordination, and customer support to keep daily workflows running efficiently.

The role suits someone who is organised, proactive, comfortable working with data and systems, and able to solve problems in a busy, fast-moving environment. You will collaborate with Warehouse, Logistics, Sales, and Customer Service teams.

Responsibilities

• Maintain inventory records and carry out administration within the ERP system.
• Handle purchase orders and process stock corrections or adjustments.
• Arrange freight pickups and oversee shipment coordination.
• Prepare commercial invoices and the paperwork needed for dispatch.
• Keep shared inboxes under review and resolve delivery-related queries.
• Support customs compliance tasks and logistics reporting.
• Step in to assist other operational areas when workloads increase.

Requirements

• Experience in warehouse, logistics, or operations work is required.
• Good working knowledge of Microsoft Excel or Google Sheets is important.
• Previous exposure to ERP systems would be beneficial.
• Strong organisational ability, communication skills, and a practical approach to problem-solving are needed.
• The role requires someone who can juggle several priorities and work without close supervision.

Additional Information

This is a full-time, onsite role based in Swords, County Dublin, Ireland.

For more details about the opportunity, contact anamarija.bratovic@recruiters.ie.

Applying for this role means your CV may be stored securely in the applicant tracking system used by the consultants. Your personal information will be handled carefully, and your CV will not be shared with any third party without your consent.