Executive Assistant

Position overview

This is an entry-level to mid-level support role within an executive office, corporate administration, or business operations setting in Singapore River, Central Singapore Community Development Council, Singapore. The Executive Assistant helps leaders stay organized and productive by managing schedules, coordinating meetings, preparing business documents, handling communication, and keeping day-to-day operations running smoothly.

What the role is meant to achieve

• Keep executive priorities and calendars well organized.
• Coordinate business meetings and other work-related activities.
• Manage sensitive correspondence with professionalism.
• Prepare reports, presentations, and other supporting documents.
• Arrange travel plans and event logistics.
• Support leaders in making decisions by ensuring they have the right information at the right time.
• Maintain strong working relationships with internal and external stakeholders.
• Help improve productivity and workflow efficiency for executives.

Core responsibilities

Calendar and schedule management: Oversee appointments, meetings, deadlines, and shifting priorities for executives.

Communication handling: Manage emails, calls, correspondence, and follow-up tasks.

Meeting coordination: Set up meetings, prepare agendas, take minutes, and track action items through completion.

Travel and event planning: Organize business travel, accommodation, transportation, and company events.

Document and report preparation: Create presentations, reports, spreadsheets, and other executive-level documents.

Administrative operations: Keep records, filing systems, expense reports, and office documentation in order.

Stakeholder coordination: Liaise with clients, partners, executives, and internal teams as needed.

Confidential information handling: Manage sensitive business information with care, discretion, and professionalism.

Ideal candidate profile

• Highly organized and able to manage multiple priorities.
• Strong written and spoken communication skills.
• Careful with details and accuracy.
• Comfortable multitasking and prioritizing work.
• Professional, discreet, and dependable.
• Good time-management skills.

Education and qualifications

A diploma or bachelor's degree in Business Administration, Management, Communications, or a related field is preferred.

Experience in administrative, secretarial, or executive support work is an advantage.

Strong proficiency in Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, is expected.

Ability to manage schedules and coordinate activities effectively is important.

Prior experience supporting senior executives will be considered a plus.

Career progression

This role can lead to positions such as Administrative Assistant, Personal Assistant, Executive Assistant, Senior Executive Assistant, Office Manager, Chief of Staff, or Operations Manager, and may build toward broader executive leadership support responsibilities.

What you will gain

• Stronger organizational and coordination capabilities.
• Exposure to senior leadership and business strategy.
• Improved professional communication skills.
• Experience handling executive-level operations.
• Insight into confidential business processes.
• A solid foundation for careers in administration and management.

Role summary

The Executive Assistant is a key support partner for leadership teams, helping ensure smooth coordination, clear communication, and efficient execution of daily business activities.

Additional information

This is a full-time onsite position based in Singapore River, Central Singapore Community Development Council, Singapore. The source provided no details on salary, stipend, number of openings, start date, or application deadline.