Executive Assistant

Role Summary

GitLab is a DevSecOps orchestration platform that helps organizations improve developer productivity, operate more efficiently, lower security and compliance risk, and speed up digital transformation. The company serves more than 50 million registered users and is trusted by over 50% of Fortune 100 companies. In this role, you will support the VP of Engineering, Security and the VP of Engineering, AI so they can stay focused on the most important work. The position is designed to create leverage through structure, coordination, and dependable follow-through in a fast-paced, fully remote environment.

GitLab expects all team members to use AI as part of their everyday workflow to improve efficiency, creativity, and impact. The organization emphasizes high performance, open collaboration, and continuous knowledge sharing, with a culture where contributions are valued and careers can grow quickly.

What You Will Handle

• Provide day-to-day support to both executives across scheduling, coordination, communications, and execution.
• Run complex calendars by screening requests, resolving conflicts, recommending trade-offs, spacing meetings appropriately, and keeping schedules aligned with GitLab’s meeting practices.
• Build detailed meeting agendas using brief descriptions and supporting materials so leaders have the context needed to decide and act.
• Plan and deliver large internal programs such as organization-wide summits, team hackathons, and fastboots for engineering initiatives.
• Keep regular communication flowing with the executives and highlight items that need decisions, escalation, or review.
• Monitor updates from direct reports, peer teams, and cross-functional partners so leadership has visibility into progress, dependencies, and upcoming milestones.
• Coordinate the operating rhythm for both engineering groups, including weekly planning, execution meetings, and formal review sessions.
• Arrange travel end-to-end, including flights, ground transport, hotels, visas, security-related needs, and supporting documentation.
• Complete expense reports, track reimbursements, and manage administrative processes accurately and on time.
• Work with People Operations, IT, Security, recruiting, and other Executive Assistants to support onboarding, interview scheduling, team meetings, onsite coordination, event planning, and EBA coverage.

What We’re Looking For

This role is a good match for someone who enjoys bringing order to ambiguity, can stay ahead of needs, and is comfortable operating independently in a changing, all-remote setup. You should be able to protect confidential information, maintain reliable records, and communicate clearly with both internal and external stakeholders. Comfort synthesizing information into concise agendas, summaries, trackers, and leadership-ready materials is important, as is the ability to collaborate across functions and with people from different backgrounds.

Team Environment

You will support GitLab’s Engineering organization across Security and AI. The broader team includes Executive Assistants working asynchronously across regions to keep operations moving smoothly in a remote-first setting. Strong prioritization, crisp communication, and dependable follow-through are central to how the team works.

Benefits and Support

• Health, financial, and well-being benefits
• Flexible paid time off
• Team Member Resource Groups
• Equity compensation and an employee stock purchase plan
• Growth and development funding
• Parental leave
• Home office support

Additional Information

GitLab welcomes candidates with a range of experience levels and encourages people from underrepresented groups to apply even if they do not meet every requirement. Hiring is remote across many countries, though some roles may have location-based eligibility rules. The company is an equal opportunity employer and makes employment decisions based on merit. If you need an accommodation due to a disability or special need, GitLab asks that you share this during the recruiting process.

Fortune 500 is a registered trademark of Fortune Media IP Limited and is used under license. The reference to Fortune 100 is based on GitLab data and indicates the top 20% of companies in the 2025 Fortune 500 list published in June 2025. Fortune and Fortune Media IP Limited are not affiliated with GitLab and do not endorse its products or services.